Litigation Legal Secretary (5+ yrs experience)

About Boxer & Gerson

Boxer & Gerson, LLP is a Bay Area law firm representing injured workers and individuals in personal injury, workers’ compensation, and related litigation matters.

About the Position

Boxer & Gerson is seeking an organized Litigation Legal Secretary to support attorneys handling plaintiff-side personal injury litigation. This role assists attorneys with case management, calendaring, client communication, discovery, and litigation support from intake through resolution. Due to the nature of Personal Injury Litigation, regular in-office attendance is required.

Classification and Employment Terms

This is a union position covered by the applicable collective bargaining agreement. . This description summarizes the general nature of the position and does not alter or supersede the CBA.

Key Responsibilities

• Maintain and update personal injury case files throughout the life of the case.
• Calendar deadlines, hearings, depositions, appointments, and follow-ups.
• Prepare, proofread, file, and serve legal documents and correspondence.
• Communicate with clients, providers, insurance carriers, and opposing counsel.
• Assist with discovery, document collection, and client coordination.
• Request, track, and organize medical records, bills, reports, and case documents.
• Track treatment status, damages, liens, costs, and case updates.
• Prepare materials for settlement demands, mediation, and trial.
• Support attorneys with filing and administrative needs.
• Perform related duties consistent with the position and applicable CBA.

Requirements

• Minimum 5 years of legal secretary litigation support experience.
• Minimum 3 years of personal injury litigation experience; plaintiff-side experience preferred.
• Ability to quickly learn new software, legal technology, and workflow tools.
• Experience with discovery, calendaring, e-filing, document preparation, and other litigation support.
• Familiarity with medical records, billing records, liens, damages, insurance claims, and settlement documents.

Technology and Software

• Microsoft Office, including Teams and Outlook Calendaring
• Merus
• Abacus
• Adobe
• OneLegal
• RingCentral

Qualifications and Qualities

• Ability to work efficiently in a fast-paced litigation environment while maintaining accuracy and professionalism.
• Clear, professional written and verbal communication skills.
• Skilled at balancing multiple cases, deadlines, and competing priorities with sound judgment and practical problem solving.
• Compassionate and professional communication with clients.
• Strong organizational skills, follow-through, and attention to detail.
• Proactive, dependable, discreet, and collaborative.
• Spanish language skills are a plus.

Attendance, Work Environment, and Location

Regular and reliable in-office attendance during scheduled work hours is required. The office is located in a well-appointed, transit-friendly building just steps from 12th Street BART station, with convenient access to nearby dining and building amenities, including an on-site fitness center. Occasional overtime may be required consistent with operational needs, applicable law, and the CBA.

Compensation and Benefits

The salary range for this position is $80,000 to $95,000 per year, depending on experience and consistent with the applicable collective bargaining agreement. Benefits are provided in accordance with the CBA and firm policy and may include medical, dental, vision, paid time off, paid holidays, retirement benefits, and other firm-provided benefits.

Boxer & Gerson is an equal opportunity employer and provides reasonable accommodations in accordance with applicable law.

Pay: $80,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Free parking
• Health insurance
• Paid sick time
• Paid time off
• Vision insurance

Application Question(s):

• Tell us about your trial experience.
• What is your experience with AI in the legal world?
• What is your typical caseload?
• Are you willing to work in-office every day? (required)
• Have you ever been part of a union?

Experience:

• Workers' Compensation Law: 1 year (Preferred)
• Personal Injury Law: 3 years (Required)
• Legal Secretary: 5 years (Required)

License/Certification:

• Paralegal Certificate (Preferred)

Ability to Commute:

• Oakland, CA 94612 (Required)

Work Location: In person