Front Office Receptionist/Legal Assistant - Gainesville

Hours: 8:30 - 5pm

We are growing, and we are looking for professionals who are motivated, organized, and willing to work hard to deliver exceptional results for our clients.

If you’re looking for a comfortable job where you can coast, this isn’t it.

If you’re looking for a place to build a career, sharpen your skills, and be part of a high-performing team, keep reading.

Description:

The Front Office Receptionist and Intake Legal Assistant I serves as the first point of contact for clients, visitors, and callers, providing a professional and welcoming presence for the firm. This role is essential to maintaining daily office operations, supporting administrative processes, and assisting the intake team. The receptionist ensures a clean, organized environment and handles communication and clerical duties efficiently to support the overall functionality and image of the firm.

SKILLS AND QUALIFICATIONS:

• High School diploma or equivalent required.
• Self-motivated.
• Computer experience required.
• 2+ years of related experience in working in an administrative assistant role is preferred.
• Advanced Proficiency in Microsoft (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned.
• Use discretion, confidentiality, and good judgment.

KEY RESPONSIBILITIES:

• Answer incoming calls promptly and route them appropriately.
• Greet clients and visitors courteously and professionally, always offering refreshments.
• Promptly prepare and tidy the conference room for in-office client meetings.
• Respond to client inquiries and direct them to appropriate staff.
• Maintain a clean and organized reception area and common office spaces.
• Monitor office supply levels and order supplies as needed.
• Coordinate with vendors for office maintenance or deliveries.
• Organize incoming mail and faxes and distribute them accurately into the appropriate file.
• Creating new client files in the case management system.
• Initiating claims with insurance companies.
• Preparing and sending letters of representation to relevant parties (e.g., insurance carriers, at-fault individuals).

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person