Senior Office Administrator/Legal Assistant

Lake City Law Corporation is a fast-growing, client-focused law firm located in the heart of downtown Vernon. We provide high-quality legal services across British Columbia and Alberta, with a strong reputation in real estate, business law, wills & estates, and corporate/commercial matters. Our office is professional, collaborative, and practical: we work hard, support one another, and take pride in giving clients an organized and positive experience.

The Role

We are seeking a reliable, organized, and detail-oriented Senior Office Administrative Assistant to support the firm's lawyers, staff, clients, and day-to-day office operations. This role is well suited to someone who enjoys being trusted with responsibility, likes keeping a busy office running smoothly, communicates clearly, and wants to contribute to a growing law firm where their work is noticed and valued.

Why Work at Lake City Law:

• Respected local firm with a strong and growing client base.

• Central role in the day-to-day operations of the office, with meaningful responsibility and variety.

• Collaborative team environment where professionalism, initiative, and good judgment are valued.

• Exposure to a broad range of legal work, including real estate, corporate/commercial, business, and estate matters.

• Competitive compensation, benefits, and the opportunity to grow with the firm.

Key Responsibilities:

Office Administration & Coordination:

• Support daily office operations and maintain an organized, efficient workplace.

• Coordinate communication between clients, lawyers, support staff, and external third parties.

• Assist with client intake, onboarding, and administrative compliance requirements.

• Help ensure the office presents a polished and professional experience for clients and visitors.

File Management:

• Open, organize, maintain, track, and close client files efficiently.

• Monitor workflows, bring-forward dates, task follow-up, and file allocation.

• Keep filing systems accurate, current, and easy for the team to access.

Financial Administration:

• Support accounts receivable, invoicing, and routine accounting tasks.

• Assist conveyancing team with administrative and financial components of transactions.

• Work with bookkeeping and accounting personnel to support firm reporting and Law Society compliance requirements.

• Support file progression by helping identify outstanding tasks and next steps.

Calendar, Workflow & Documents:

• Maintain lawyers' calendars, meetings, deadlines, reminders, and bring-forward systems.

• Assist with drafting, formatting, reviewing, and finalizing legal documents and correspondence.

• Help identify workflow improvements and support consistent office processes.

• Provide guidance and support to junior support staff where appropriate.

Qualifications:

• 5+ years of experience as an office administrator, legal assistant, or senior administrator in a law firm is mandatory.

• Post-secondary education from a recognized legal assistant, paralegal or related program is an asset.

• Familiarity with PCLaw, BC Online, LTSA, conveyancing procedures and legal software is beneficial.

• Strong communication skills with clients, colleagues, lawyers and third parties.

• Sound discretion and the ability to handle sensitive and confidential information appropriately.

• Excellent organization, attention to detail, and the ability to prioritize competing deadlines.

• A proactive, flexible, client-service oriented approach and a positive attitude in a fast-paced team environment.

How to Apply:

Please send your resume and a brief cover letter to management@lakecitylaw.ca. Applications will be reviewed on a rolling basis. Only candidates selected for an interview will be contacted.

Application Deadline: N/A

Job Type: Full-time

Pay: $55,000.00-$65,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Application question(s):

• Have you worked in a law firm?

Work Location: In person