Legal Secretary/Administrator - Private Client -6 month FTC

About Gilson Gray

Gilson Gray’s Private Client team is part of Gilson Gray’s continually growing organisation. Gilson Gray LLP is a comprehensive law firm, offering expert legal, property, and financial services. We support clients throughout their entire lifetime.

Based in Edinburgh, Glasgow, Aberdeen, Dundee, North Berwick, Lincoln, and London, we focus on ensuring we provide the highest level of advice and ongoing service to our clients. We are ambitious and have significantly grown the team over the last year. We pride ourselves on looking after our clients personally and providing the utmost standard of service.

This role will be based in our Edinburgh office.

Our Team

We are looking to hire a highly driven Legal Secretary/Administrator to join our successful Private Client department in Edinburgh on a fixed-term maternity cover.

We are an enthusiastic team that supports each other to achieve a great working environment. We value each other’s expertise and opinion and pride ourselves on offering an inclusive, enjoyable, and motivating place to work.

The Role

We are looking to further strengthen our current team with the appointment of an experienced candidate.

As a Legal Administrator/Secretary at Gilson Gray, you’ll be responsible for:

· Liaising with internal and external clients by email, telephone and face to face.

· Opening and closing client files.

· Carrying out client identity checks.

· Preparing and amending documents.

· Dictation and audio typing.

· Assisting with general administrative duties.

· Diary management.

Required Knowledge and Experience

· Previous experience in a similar role is preferred.

· Excellent organisational skills with the ability to prioritise workloads and work deadlines.

· Good written and oral communication skills.

· You will have the ability to develop strong working relationships within the team as well as communicate concisely both verbally and in writing both with internal and external clients.

· A calm, helpful and professional approach.

· IT competent, particularly with reference to the use of Word and Excel.

Our ideal candidate would also

· Have excellent social and interpersonal skills dealing with clients.

· Possess experience in making quick, informed decisions throughout the process whilst keeping clients up to date throughout.

· Take pride in producing high quality, accurate and timely information whilst maintaining personable and informative communication.

· Show excellent verbal and written communication skills.

· Ability to work as part of a large team and contribute to the overall business aims.

· A pro-active forward-thinking approach is required. The successful candidate must possess strong drive and willingness to succeed within a competitive environment.

· The ideal candidate must possess strong organisational and problem-solving skills.

Benefits

· A competitive salary with annual review and potential bonus award depending upon performance.

· 32 days holiday a year (includes bank holidays).

· Birthday day off.

· 3 x Death in Service benefits.

· Membership of an occupational pension scheme.

· Wellbeing initiatives and opportunity to access online Health Provider.

Job Type: Full-time

Benefits:

• Company events
• Company pension
• Health & wellbeing programme
• Referral programme

Work authorisation:

• United Kingdom (required)

Work Location: In person